Invoice
Product quantity12 units
Documents & export
Review the documents. Align the details.
We help compare the contract, invoice and cargo details before payment and dispatch. We identify discrepancies, request supplier clarifications and collect agreed versions.
ContractParties and terms
InvoiceGoods, quantity, value
Packing listPackages, weight, markings
01 / A practical example
One number can raise a question.
The invoice lists 12 units; the packing list says 10. An error or a partial shipment? Choose an example to see what we clarify and with whom.
Packing list
Product quantity10 units
Field under review: Product quantity
To be clarified
The quantity needs clarification
Check whether the files describe one batch or a partial shipment. The difference cannot be assumed to be agreed.
What we do
Confirm the batch scope and align the documents with the agreed terms.
Confirmed by
Supplier and client
After confirmation
The documents reflect the confirmed quantity for this particular shipment.
You do not need every document yet.
Share what you have and explain what you plan to pay for or ship. We will help identify the missing information.
Drafts are welcome. Please indicate the current version and what the supplier has already confirmed.
- 01
Proposal or contract
What you are buying, from whom and on which terms. If there is no contract yet, we can start with a proposal or correspondence.
- 02
Invoice and specification
The supplier’s invoice and order details: models, quantities, price and currency.
- 03
Packing details
Packing list, weights, dimensions and package markings. If packing is pending, we clarify when the details will be available.
- 04
Your situation
Origin and destination countries, the current stage, preferred timing and questions already raised.
03 / How we work
From files to practical actions.
We do more than point out differences. We help obtain explanations and agree corrections with the parties responsible for the information.
- 01
Compare
Cross-check parties, goods, quantities, amounts and packing details. Distinguish missing information from conflicting data.
- 02
Clarify
Collect questions and contact the supplier and transaction participants. Establish what needs confirmation or correction.
- 03
Consolidate
Review updated files, identify agreed versions and record the questions that remain open.
What you receive
Know what is ready. And what is still missing.
We agree the deliverables for your requirement. The outcome is more than a folder of files: it is a clear document status and a set of next actions.
A discrepancy list
What differs, what needs clarifying and who each question is addressed to.
Current documents
Agreed versions with notes on information still awaiting confirmation.
Next actions
What to request from the supplier and which questions to raise with the carrier or a specialist.
Export documentation
Connect the paperwork to the shipment.
Export preparation goes beyond the invoice. It matters what is handed over, how it is packed and which documents the participants can provide.
Our role
Clarify the supplier’s document set, collect product and packing information and coordinate questions with transport participants. Follow up on missing details.
Where specialists are needed
Customs codes, permits, certification and legal opinions require separate specialist review. We help assemble the questions and coordinate within the agreed assignment.
Data review does not replace mandatory checks or guarantee payment approval or cargo release. Our scope is agreed in advance.
Before sharing your first files
Can we start with just an invoice?
Yes. We use it to understand the initial details and identify what else is needed. A complete set is not required for the first conversation.
Do you change the supplier’s documents yourselves?
We collect observations and agree corrections with the responsible participant. The issuing party must confirm its document: we do not replace the supplier or change transaction terms without agreement.
What if payment or dispatch is already delayed?
Explain where the issue arose and share the request from the bank, carrier or other participant. We first review the reason and available materials, then discuss feasibility and timing.
Does this include customs clearance?
Document review and coordination do not by themselves include customs clearance. If it is needed, we separately define the work, provider and terms of participation.
Start with your situation
A question about your documents? Let’s work through it.
Tell us what you need to pay for or ship and where preparation has stalled. We will help identify the next step.
Discuss your documents
A short description is enough for the first enquiry.