Invoice
One shipment. Documents that align.
The contract, invoice and packing list should describe the same order. We compare the details, clarify discrepancies with the supplier and collect current versions before payment and dispatch.
Shipment dossier / CC
- Contract
Who participates and on what terms
- Invoice
What is ordered and what is payable
- Packing list
What is shipped and how it is packed
One file says 12. The other says 10. Why?
An error or a partial shipment? Explore an illustrative server order: what we compare, who confirms it and how the details might look once clarified.
Initial details
Invoice12 units
Packing list10 units
Packing list
To be clarified
The quantity needs clarification
Two units might be shipping later. Or a file might be wrong. We do not simply match the numbers: first we establish the scope of this shipment.
- What we do
- Confirm a partial shipment or request a correction from the supplier.
- Confirmed by
- Supplier and client
You do not need every document yet.
Share what you have and explain what you plan to pay for or ship. We will help identify the missing information.
Drafts are welcome. Please indicate the current version and what the supplier has already confirmed.
Proposal or contract
What you are buying, from whom and on which terms. If there is no contract yet, we can start with a proposal or correspondence.
Invoice and specification
The supplier’s invoice and order details: models, quantities, price and currency.
Packing details
Packing list, weights, dimensions and package markings. If packing is pending, we clarify when the details will be available.
Your situation
Origin and destination countries, the current stage, preferred timing and questions already raised.
From files to practical actions.
We do more than point out differences. We help obtain explanations and agree corrections with the parties responsible for the information.
Compare
Cross-check parties, goods, quantities, amounts and packing details. Distinguish missing information from conflicting data.
OutcomeQuestions linked to specific fieldsClarify
Discuss differences with the supplier and transaction participants. The issuing party confirms changes to its document.
OutcomeConfirmations and agreed correctionsConsolidate
Review updated files, separate current versions from drafts and record the questions that remain open.
OutcomeCurrent files and next actions
Know what is ready. And what is still missing.
No searching through correspondence for the latest agreement. See which file is current, what is still open and whose response is needed. We agree the format for your requirement.
A discrepancy list
What differs, what needs clarifying and who each question is addressed to.
Current documents
Agreed versions with notes on information still awaiting confirmation.
Next actions
What to request from the supplier and which questions to raise with the carrier or a specialist.
Shipment review register
| Document | Status | Comment |
|---|---|---|
| Specification | Agreed | A consistent R240 model reference |
| Invoice | To clarify | Confirm the quantity in this shipment |
| Packing list | Awaiting details | Obtain package markings from the supplier |
Next action
Obtain the supplier’s confirmations and compare the updated versions again.
Connect the paperwork to the shipment.
Export preparation goes beyond the invoice. It matters what is handed over, how it is packed and which documents the participants can provide.
Our role
Clarify the supplier’s document set, collect product and packing information and coordinate questions with transport participants. Follow up on missing details.
Where specialists are needed
Customs codes, permits, certification and legal opinions require separate specialist review. We help assemble the questions and coordinate within the agreed assignment.
Data review does not replace mandatory checks or guarantee payment approval or cargo release. Our scope is agreed in advance.
Delivery terms need an unambiguous place and meaning
If the parties use Incoterms®, a three-letter code alone does not capture every detail of their agreement. Before ordering, we compare the wording with the actual route and documents.
Incoterms® rules at ICCRule and edition
Do both parties mean the same selected term and edition of the rules?
Named place
Is the handover or destination point specific enough for the selected rule?
Participants’ tasks
Who arranges carriage, which costs and risks are discussed, and who prepares the required information?
Payment terms, the goods and other obligations are agreed separately in the contract. This is a guide to the questions, not a legal opinion.
Before sharing your first files
Can we start with just an invoice?
Yes. We use it to understand the initial details and identify what else is needed. A complete set is not required for the first conversation.
Do you change the supplier’s documents yourselves?
We collect observations and agree corrections with the responsible participant. The issuing party must confirm its document: we do not replace the supplier or change transaction terms without agreement.
What if payment or dispatch is already delayed?
Explain where the issue arose and share the request from the bank, carrier or other participant. We first review the reason and available materials, then discuss feasibility and timing.
Does this include customs clearance?
Document review and coordination do not by themselves include customs clearance. If it is needed, we separately define the work, provider and terms of participation.
A question about your documents? Let’s work through it.
Tell us what you need to pay for or ship and where preparation has stalled. We will help identify the next step.
Discuss your documents
A short description is enough for the first enquiry.