The product is described too broadly
Without models, characteristics or an item list, the offer, documents and shipment scope cannot be compared reliably.
Clarify the essentials before pricing a shipment.
Turn a short 'we need this delivered' message into a workable brief. Follow a simple example, choose a checklist and share the details your team has already confirmed.
- Choose your requirement
- Mark the information you have
- Copy the list for your team
One request. Three questions before pricing.
This fictional example shows why a destination and quantity alone are not enough for a useful shipment discussion.
Initial request
“We need 12 sets of measuring equipment moved from Shenzhen to Almaty.”
It starts the conversation, but there is not yet enough detail to compare routes or documents.What we clarify
- What is in each set, and which specification is current?
- Where exactly will the carrier collect the goods, and when will they be ready?
- How many packages will there be, and what are their weights and dimensions?
After the answers
The team has a shared basis for checking documents and comparing delivery options. If details are missing, the checklist helps you request them from the supplier.
Open the checklistWhat is already known about your shipment?
Mark the details that are already confirmed. This is not legal advice or a final project assessment; the checklist helps identify gaps before a focused discussion.
Minimum inputs for an initial review
Use this when the requirement is still taking shape and a free-form description needs to become a clear request.
Terms in plain language
Short definitions help the client, supplier and logistics team discuss the same project facts.
Specification
A list of goods, quantities and characteristics describing the shipment scope.
Invoice
A seller's commercial document stating the goods, value, currency, parties and payment terms. Its details should be checked against the contract and specification.
Packing list
A record of packages, packing type, quantity, weight, dimensions, markings and contents.
Incoterms rules
Rules for interpreting trade terms that allocate certain responsibilities, costs and risks between seller and buyer. They do not by themselves determine transfer of title or payment terms.
More about Incoterms® from ICCShipment readiness
Confirmed information about the goods, packing, documents and ability to hand the cargo to a carrier.
Milestone
A verifiable stage of the shipment, such as readiness, carrier handover, departure, arrival or delivery.
What to clarify before moving ahead
These conditions do not make a project impossible. They show which questions should be resolved first.
The actual loading point is unknown
A country alone is not enough: the city, warehouse or factory can materially change the route start.
Weight and dimensions are unconfirmed
A route can be outlined, but transport selection and pricing depend on packing data.
Several document versions are in circulation
An outdated specification or packing list can carry inconsistent data into the next stage.
Still missing some information?
Share what is already available. Missing items will show which details need clarification.